International Centre of Parliamentary Studies (ICPS) is firmly committed to protecting your privacy and being transparent about the data we handle. We design our company policies, systems and practices to safeguard your personal information.
ICPS is an independent research organisation which seeks to promote effective policymaking and good governance through enhanced interaction between Parliaments, governments and other stakeholders in society.
We are registered as International Centre for Parliamentary Studies Ltd in England and Wales under the company number 7379667 and our registered address is 253 Grays Inn Road, London, WC1X 8QT, United Kingdom . Our current business address is 1-45 Durham Street, London SE11 5JH.
We are compliant with the Data Protection Act 1998 (DPA) and the General Data Protection Regulations. We are registered with the Information Commissioner's Office under the DPA, registration number Z2786029.
You should read this policy carefully to understand our views and practices regarding your personal data. It's also important that you understand your rights and how to act on them.
If you do not agree to this Privacy Notice then you should not use our Website and should unsubscribe from all correspondence using the unsubscribe link in our emails.
The majority of personal data we hold is collected on our behalf by a third party called Centre for Policy Research (CPR). Details of this company and the agreement between us are provided in section 7. We also collect personal data from you directly (by phone, email or in person) and from the public domain. We also generate personal data internally.
The information that we may receive from CPR:
The information that you may provide to us:
The information we may collect about you:
The information that we may generate about you:
ICPS will only use your information where we have a lawful condition and purpose for using it.
These conditions include where we:
The purpose of using your information may include the following:
Where we use your personal data for 'business to business' marketing purposes, we will rely on 'legitimate interest'. Examples of this would be contacting you at your place of work using a phone number or email address that you use for work purposes to let you and your organisation know about our events.
Where we use your personal data for 'business to individual' marketing purposes, we will rely on 'consent'. That is, we will request and record your explicit granular consent. Examples of this would be contacting you at your home using an email address that you use for personal purposes to let you know about our events.
We will put in place measures to determine whether we are engaging with you as a business or as an individual. If for any reason you believe we have not determined this correctly please notify us using the contact details in section 14.
You have a number of rights in relation to the information we hold about you. These rights include:
To exercise any of these rights please contact the details provided at the end of this document in section 14.
We keep your information in line with our data retention policy, this will vary depending on what type of personal data it is. For example financial data will be kept for at least 5 years, to enable us to comply with legal and regulatory requirements. With personal details such as contact details if there was no engagement between us and you for 2 years we would seek your consent to keep it on our systems for any longer. We would not keep any personal data for longer than is necessary, or for so long that there would no longer be any legitimate reason to keep it.
We use a range of measures to keep your information safe and secure. These measures include industry standard encryption, access rights and controls, and other forms of industry standard security practices. We require our staff and any third parties who carry out any work on our behalf to comply with appropriate compliance standards, including obligations to protect any information and applying appropriate measures, for the use and transfer of information.
Please ensure that you notify us of any changes to your information at any point. You should also regularly check this document in case changes have been made to our policy as outlined in section 12. If you do not agree to this privacy notice then you should refrain from engaging with our services or from visiting our websites.
If you have any queries regarding this policy, or would like to know more about your rights under GDPR, or want to exercise any of your rights under GDPR please contact our GDPR Compliance Team:
Call +44 (0)20 3137 8612
FAO the GDPR Compliance Team, International Centre for Parliamentary Studies, Unit N0001, Westminster Business Square, 1-45 Durham Street, London, SE11 5JH